Step 1 : Start from the role
It already knows the job and the company.
Outreach sits inside the application, so the draft starts with the role, the team and what the company has been working on. You never paste the posting or retype your background.
Outreach email generator
The outreach email generator for recruiter emails, referrals and follow ups.
An email for every stage of an application, drafted from your profile and the role you are applying for. Every line yours to edit before you send.
Write my outreach email free
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How it works
An outreach email for every step of your application.
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Why it matters
A good email is what gets your application read.
You send the form and hear nothing, because it went into the same queue as the rest. A short email to the recruiter puts a name and a reason in front of a person. Most people skip that email. Writing a good one from a blank window takes half an hour, and by eleven at night the evening is gone.
- Every stage
- has its own email, from the first cold message to turning an offer down
- No retyping
- your profile and the company research are already in the draft
- One thread
- per application, so a follow up knows what you already sent
Why FirstResume
Every situation
A different email for each situation.
A referral ask opens differently from a follow up after silence, runs shorter and closes on a different request. Each type here is written to its own shape, with its own length and its own closing ask.
- Cold recruiter, referral, thank you and follow up covered separately
- Three offer emails: more time, negotiation, and a graceful no
- Each type carries its own length, structure and closing ask
Written from the facts
It names something real about the company.
The draft takes your experience from your profile and the company detail from the research on the same application, so the email can name the product, the market or the announcement that makes your interest credible. That sentence is the one a recruiter stops on.
Learn more about company research- Your real experience, not achievements invented to fill a paragraph
- Company detail drawn from the research on the same application
- Tone and length adjustable before anything is copied out
Filed where you work
Every email stays with its application.
Each message is dated and attached to the job it belongs to, next to the resume and the interview notes. When a role goes quiet you can see what you sent and when, so your follow up adds something instead of repeating the first email.
Learn more about application tracking- A dated thread per application, visible from the board
- Follow ups written with the earlier message in view
- Reuse the closest past email on the next application
The email types
Every email a job hunt asks you to write.
Each one is sent at a different point, to people who want different things from you. FirstResume drafts them all from the same profile, so every email starts from what you filled in once.
Before anyone replies
- Cold email to a recruiterYou found the role yourself and want a person to see your name.
- Referral requestSomeone you know, or nearly know, works there and could put your name forward.
Between stages
- Follow up after silenceTwo weeks of nothing, and you want to nudge without sounding impatient.
- Thank you after an interviewSent the same day, picking up the one thing you wish you had answered better.
Once the offer lands
- Asking for more timeA deadline you cannot meet yet, asked for in a way that keeps the offer warm.
- Negotiating the offerA number, a reason for it, and a clear signal that you still want the job.
- Turning a role downA no that leaves the door open, because the next opening may be the right one.
Every draft opens in an editor, and nothing is ever sent for you.
What our users say
“We partner with FirstResume because they are the most seamless CV polishing tool in the market empowered by AI”
“Tried chatgpt for weeks and got zero interviews... FirstResume got me 3 callbacks in the first month?? actually sounds like me and takes 2 mins. worth every $$”
“Been using FirstResume for the past month and wow... applied to 40 jobs already and got 4 interviews! Usually I'd spend forever tweaking each resume but this does it so much better than I could.”
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Countries
625,000+
Job applications
Old way, new way
The old way
A template off the internet
Find one, swap the name, hope
- Written for no one, so it reads like a broadcast
- One shape stretched over situations that need different asks
- Recruiters have seen the same opening line hundreds of times
Asking a general chatbot
Paste the posting, ask for an email
- Knows nothing about your history beyond what you retype each time
- Fills the gaps with achievements you have to catch and cut
- No record of what you sent, so the follow up repeats it
The new way
FirstResume
Every situation, one profile
- An outreach type for every stage, each with its own length and ask
- Drafted from the profile you filled in once and the role you are applying to
- Company research on the same screen, so the email names something real
- Tone and length set before the draft is written
- Every message dated and filed against its application
- A draft waiting on the application, which is why the follow up gets sent
A template off the internet
Find one, swap the name, hope
- Written for no one, so it reads like a broadcast
- One shape stretched over situations that need different asks
- Recruiters have seen the same opening line hundreds of times
Asking a general chatbot
Paste the posting, ask for an email
- Knows nothing about your history beyond what you retype each time
- Fills the gaps with achievements you have to catch and cut
- No record of what you sent, so the follow up repeats it
The playbook
Six things that decide whether an outreach email gets a reply, useful whether you write it here or in your own inbox.
01Earn the first three lines
Recruiters read the preview pane and decide there. Open with the specific role and one concrete reason you are credible for it, not with an apology for the intrusion or a paragraph about how passionate you are. If your first sentence could be sent to fifty companies without changing a word, it is doing nothing. Move the specific thing up and delete what was above it.
02One ask, and make it small
An email with three requests gets none of them answered. Decide the single thing you want, then ask for the smallest version of it. Fifteen minutes rather than a meeting. A pointer to the right person rather than a referral. Whether the role is still open rather than a full status update. Small asks are cheap to say yes to, and a yes starts a thread.
03Referrals are a favour, so make it easy
Someone referring you spends their own credibility, and most people say yes when the work is done for them. Send the job link, three lines they can paste describing what you do, and an honest sentence about why that role fits. Give them an easy exit too. A person who can decline without awkwardness is far more likely to help the next time you ask.
04Follow up on a schedule, then stop
A week after applying, and about a week after each interview stage unless they named a date. Two follow ups is the ceiling. Add something each time rather than asking for a status: a piece of work relevant to what you discussed, or a note on something the company announced that week. Then close the loop in your own head and put the hour into new applications.
05The thank you note is a second answer
Send it the same day, and use it for the question you fumbled. Two sentences of thanks, then the better answer you thought of on the train home, then one line on why you want the job. Interviewers write up their notes within a day or two, so a note that arrives while the decision is still open can move it. A week later it is only politeness.
06Offer emails are still job hunting
Three messages usually follow an offer: asking for more time, asking for more money, and saying no. All three go better in writing, because writing keeps the tone steady and gives them something to forward to whoever approves it. Ask for time with a date attached, ask for a number with a reason attached, and decline with warmth. Teams move around, and you may meet them again.
Features
FAQ
What is an outreach email generator?
It writes the emails around an application rather than the application itself: the cold note to a recruiter, the referral ask, the thank you after an interview, the follow up when no one replies, and the three messages an offer needs. FirstResume drafts each one from your profile and the job you are applying for, then hands you an editor.
Will recruiters be able to tell it was written by AI?
Only if you send it unedited and it says nothing specific. The drafts are built from your own experience and details about that company and role, which is what makes an email read as human. Cut the sentences that could be sent to anyone, put one concrete thing in the first three lines, and it stops sounding generated.
Do cold emails to recruiters work?
They work far more often than applying alone does, because a form goes into a queue and an email goes to a person. The realistic expectation is that most go unanswered and a handful turn into a conversation. That ratio is fine when the draft is already written for you, and when the ones you send are specific.
How do I find the recruiter's email address?
Start with the company careers page and the job posting, which often name the hiring contact. Beyond that, most companies use one address pattern across the company, so a name plus the pattern you can see on any public staff email usually reaches them. If you cannot confirm it, a message on LinkedIn to the same person is the safer send.
How long should a job hunting email be?
Short enough to read on a phone without scrolling twice. Around 120 to 180 words is the range that gets replies: who you are, the role, one piece of evidence that you can do it, and a single clear ask. Every extra paragraph lowers the chance the ask at the bottom is ever reached.
When should I follow up if no one replies?
About a week after applying, and roughly a week after each interview stage unless they gave you a date. Follow up once, then once more, then stop and put the energy into new applications. A follow up that adds something, such as a relevant piece of work or a recent company announcement, is easier to answer than a status request.
Can I edit the email before sending it?
Every draft opens in an editor. Rewrite any line, cut a paragraph, regenerate the whole message with different framing, or copy it into your own mail client. Nothing is sent for you, so no email leaves your hands without you reading it.
Is the outreach email generator free?
You can write outreach emails on the free plan to see how they come out. Paid plans raise the monthly limits and add company research, compatibility analysis and interview preparation, which are what make the emails specific enough to answer.
The email you keep not sending is already drafted.
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